10 tips for a great team meeting
10 actionable tips for a great team meeting
Staff meetings play a crucial role in creating a thriving workplace culture. They provide an opportunity to share important information, strengthen collaboration and ensure everyone is working towards the same goals. But how do you ensure your team meeting is both effective and engaging? In this guide, we give you 10 actionable tips for organising great staff meetings that create value for all participants.
1. Define the purpose and goals of the meeting
The first step to a successful team meeting is to clarify what the meeting will achieve. Is the purpose to inform, brainstorm or strengthen team unity? A clear objective ensures that the staff meetings stay focused and relevant to the meeting attendees. Good staff meetings should support the workplace culture and contribute to a common direction for the entire team.
2. Create a structured agenda
A well-planned agenda is key to effective staff meetings. It helps keep the discussion on track and ensures that all relevant topics are covered. Include a clear timeline, who is responsible for each item, and send out the agenda well in advance so every team member has sufficient time to prepare.
3. Choose the right time and place
Timing is crucial to the success of a meeting. Schedule it at a time when as many people as possible can attend without disruption from daily work tasks. If possible, avoid scheduling meetings right after lunch or at the end of the day when energy levels are often lower. The meeting location also plays an important role: an inspiring and comfortable environment can increase engagement and productivity. In addition, consider whether a physical meeting is necessary or whether a virtual format might be more effective.
4. Create an open and inclusive atmosphere
To create a great staff meeting, all participants need to feel heard and valued. Create a safe atmosphere by recognising contributions, asking open questions and ensuring everyone has the opportunity to actively participate in the discussion. An open and inclusive atmosphere promotes knowledge sharing and gives employees a sense of ownership over the decisions being made.
5. Choose the right facilities
A well-equipped meeting room with modern technology is essential for a successful meeting. At LEGOLAND® Hotel & Conference, we offer 25 flexible conference rooms, two large auditoriums and an 1800 m² multi-purpose hall that can be customised for any event. All rooms are equipped with free Wi-Fi and modern AV equipment, ensuring a seamless experience.
6. Ensure adequate catering
Food and drink are important factors for attendees' well-being and concentration. Offer healthy snacks and refreshments such as water, tea and coffee to keep energy levels stable throughout the meeting. The right catering can contribute to better concentration, higher engagement and an overall better meeting experience.
7. Integrate interactive elements
To keep the energy up, you can include workshops, group work or team building activities. Interactive elements promote collaboration and make the meeting more engaging. When employees actively participate, there is a stronger sense of community and ownership of the solutions being developed.
At LEGOLAND® Hotel & Conference, you can participate in a number of exercises that combine play with learning. One of the tools we work with is LEGO® SERIOUS PLAY®, a well-documented method that activates creative thinking and gives all participants a voice in the problem-solving process.
8. Make room for fun
Add an extra dimension to your meeting by integrating unique experiences that provide a much-needed break from the many presentations and discussions. For example, try LEGOLAND® CHALLENGE, where teams compete to collect enough points to build the golden LEGO® brick. Armed with a tablet, participants navigate through the LEGOLAND park, solving fun and strategic tasks and testing their preparedness, speed and teamwork.
Another inspiring option is LEGOLAND GAMES, where teams are given a unique challenge: invent a brand-new sport with limited resources. Whether you choose a competitive or creative approach, activities like these ensure a fun and different meeting experience.
9. Conclude the team meeting with clear action points
Summarise the meeting's key decisions and agree on concrete next steps. This ensures that everyone knows what is expected of them after the meeting and that decisions are realised. It can be beneficial to summarise the key points in writing and send them out to participants afterwards.
10 Collect feedback
To improve future staff meetings, it's important to gather feedback from participants. Ask what worked well and what can be optimised so you can continuously develop your meeting culture. This can be done through short questionnaires or an open discussion at the end of the meeting. By taking participants' input seriously, you can ensure that staff meetings remain relevant, engaging and value-creating.
Host your next team meeting at LEGOLAND® Hotel & Conference
Make your next staff meeting an inspiring and memorable experience at LEGOLAND® Hotel & Conference. With modern facilities, flexible meeting rooms and unique team building activities, we create the perfect setting for collaboration and innovation. Let us customise a solution that suits your needs.
